1. The Inbox Display
    1.1. Page Navigation
    1.2. Folder Navigation
    1.3. Moving and Copying Messages Between Folders
    1.4. The Delete Menu
        1.4.1. Deleting a Message
        1.4.2. Undeleting a Message
    1.5. Sorting Messages
        1.5.1. Sorting by Date
        1.5.2. Sorting by Sender
        1.5.3. Sorting by Subject or Thread
        1.5.4. Sorting by Size
    1.6. Selecting Messages by Criteria
    1.7. The Refresh Button
2. The Shortcut Buttons
    2.1. The Inbox
        2.1.1. Navigating the Inbox
            2.1.1.1. Deleting A Message From Within The Message
            2.1.1.2. Replying To A Message
            2.1.1.3. Replying To All
            2.1.1.4. Forwarding A Message
            2.1.1.5. What Is Message Redirection And How Do I Use It?
            2.1.1.6. What Is The View Thread and How Is It Used?
            2.1.1.7. What Is The Black List and How Is It Used?
            2.1.1.8. What Is The White List and How Is It Used ?
            2.1.1.9. What Is The Message Source And How Is It Used?
            2.1.1.10. Opening/Saving Attachments
    2.2. Composition Features
        2.2.1. Addressing A Message
            2.2.1.1.Manually Typing an Address
            2.2.1.2. Obtaining an Address from a Personal Addressbook
                2.2.1.2.1 Directions for Importing an Addressbook from Mozilla Mail
                2.2.1.2.2. Directions for Importing an Addressbook from Old Webmail
                2.2.1.2.3. Accessing Imported Addressbooks for the Compose Window
            2.2.1.3. Using the Expand Names Feature
        2.2.2. Attaching A File To A Message
    2.3. Folders
        2.3.1. Creating Folders in Webmail2
        2.3.2. Renaming a Folder
        2.3.3. Deleting a Folder
        2.3.4. Emptying Folders
    2.4. The Search Function
    2.5. The Filters Features
        2.5.1. White List
        2.5.2. Black List
        2.5.3. Vacation
        2.5.4. Forward
        2.5.5. Script
    2.6. Address Book Features
    2.7. Options
        2.7.1. General Options
            2.7.1.1. Personal Information
            2.7.1.2. Server and Folder Information
            2.7.1.3. Login Tasks
        2.7.2. Message Options
            2.7.2.1. Message Composition
            2.7.2.2. Message Viewing
            2.7.2.3. Deleting and Moving Messages
            2.7.2.4. New Mail
        2.7.3. Other Options
            2.7.3.1. Mailbox and Folder Display Options
            2.7.3.2. Filters
            2.7.3.3. Address Books
            2.7.3.4. PGP Options
    2.8. The Help Feature

Once you have successfully logged into webmail2 , you will notice that the interface does not resemble the screen you see when you log-into your e-mail from your desktop, but it does offer much of the same functionality. Initially, messages will be arranged by date, from most recent to most historical. In webmail2, messages are categorized by the following icons:

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1.1. Page Navigation

Depending how many e-mails are stored in your Inbox, there may be several pages of messages through which you might want to navigate. The Page Navigation buttons, located at the top of the messages on the right hand side, allow the user to quickly and efficiently scan through his/her messages.

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Any folder stored in your account on the e-mail server is available in Webmail2. To access messages stored in your folders, use the Open Folder drop down box located in the Message Navigation Screen.

Click the down arrow in the Open Folder drop down box. A list of available folders is displayed. Select the folder to which you wish to navigate. The contents of the folder are displayed on the screen.

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In order to keep your Inbox and other folders organized, you might wish to move messages from one folder to another. This task can easily be accomplished by using the Move/Copy drop down box located in the Message Navigation screen.

To move a message from one folder to another:

• Click the Selection box next to the message(s) you wish to move.

• Click the down arrow in the Move/Copy drop down box located in the Inbox and select the folder into which you would like to move the message.

• Click Move: The message is marked for deletion from the originating folder and is placed in the specified folder.

• To copy a message into another folder, follow the above directions, but choose in step number 3. The message will be available in the originating folder and the destination folder.

1.4. The Delete Menu

1.4.1. Deleting a Message

• Click the selection box next to the message(s) you wish to delete.

• Click delete, the message will be marked for deletion from your e-mail account.

To permanently remove the message:

• From the Inbox, click "Purge Deleted". The message is permanently deleted.

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1.4.2. Undeleting a Message

Once a message has been purged the user can no longer "undelete" the message. However, if the e-mail is simply marked for deletion as in the above, then it can still be undeleted. To Undelete a Message:

• Click the selection box next to the message(s) you wish to undelete.

• From the Inbox, click Undelete. The message will be restored.

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1.5. Sorting Messages

Webmail2 has robust sorting tools, which allow the user to quickly and easily sort through messages.

The sorting options are displayed as headers above the messages in a folder.

Messages may be sorted by selection, number, date, sender (From), subject, and size.

1.5.2. Sorting by Sender

If you wish to scan through all of the messages from a particular sender, click the up arrow in the From header. Messages will be sorted alphabetically by sender.

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1.5.3. Sorting by Subject or Thread

To sort by subject, click the up arrow in the Subject header, the messages will be sorted alphabetically by subject headers. in the Subject header.

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1.5.4. Sorting by Size

Sorting e-mail by size is an efficient way to delete obsolete e-mail messages in order to reduce the amount of space your e-mail account is taking on the server. To sort by size, click the up arrow in the Size header. E-mail is displayed from smallest file to largest.

Click the up arrow in the size to reverse the order.

The select feature is the ability to select multiple like messages at the same time.

• Click the down arrow in the Select drop down box to view the categories of e-mail that may be selected.

• Choose a category to view. The selection boxes in each of the messages matching the selection criteria will be checked.

• Click the down arrow in the "Mark as" drop-down box to view the action options.

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1.7. The Refresh Button

The Refresh button provides a quick, manual means of checking for new mail. From the Message Navigation Screen, click displayed. . All new messages will be automatically displayed.

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Webmail2 Service also offers a new shortcut menu designed to make navigating and managing your message boxes. The shortcut buttons offer a range of end-user options from composing messages to logging out from the Webmail2 service.

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2.1. The Inbox  

2.1.1. Navigating the Inbox

• Click the subject or the sender. A screen is displayed with the contents of the e-mail message.

Note: Only new messages and messages stored on the server will be visible. Anything stored on your local computers will not be accessible through Webmail2.

A gray Menu Bar runs across the top and bottom of the message window. This menu allows you to execute several message functions.

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2.1.1.1. Deleting A Message From Within The Message

To delete to the current message, click Delete. The message will be marked for deletion from your account.

• Return to the Inbox by clicking Inbox button.
• From the Inbox, click Purge Deleted. The message is permanently deleted.

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2.1.1.2. Replying To A Message

To reply to the sender of the current message:

• Click Reply. The message will automatically be addressed to the sender.
• Type the reply in the text box.
• Click Send Message.

2.1.1.3. Replying To All

To reply to everyone in the "to," and "cc," lines of a message:

• Click Reply to All. The message will be addressed.
• Type the reply in the text box
• Click Send Message. The message is sent to every address listed in the "to," and "cc," lines of the original message. Addresses on the "bcc" line will not be available using the Reply to All feature.

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To forward a message to an address:

• Click Forward. The Forward dialog box will appear.
• Type the e-mail address(s) to which you wish the e-mail to be forwarded in the "to," "cc," and "bcc" lines of the composition window.
• Click Send Message.

To redirect a message to another address:

• Click Redirect.
• Type the recipient's address in the "To" line of the screen that is appeared when you click Redirect.
• Click Redirect Message.

Thread is a series of messages that have been sent as replies to each other. By choosing View Thread , you can read all of the messages in the same thread.

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• Click the attachment icon located in the message. A dialog box appears asking whether you want to open the attachment or save it to disk.

• To open the attachment, click the Open it radio button.
• To save the attachement to your hard drive, network drive, floppy or other portable storage media, click the Save it to disk radio button.

2.2. Composition Features 

• To view the composition features embedded in webmail2, click Compose toolbar. The following screen will appear:

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2.2.1.1.Manually Typing an Address

If you know the address of the recipient, you may simply type the address in the "To," "Cc," or "Bcc" lines of the Composition dialog box.

A comma and a space should separate multiple addresses in one category.

2.2.1.2. Obtaining an Address from a Personal Addressbook

In order to obtain an address from a Personal Addressbook, the user must either import an existing Addressbook from another e-mail client or enter single contacts one at a time into their Webmail2 Personal Addressbook.

To import addresses from another mail client you must start by exporting the addresses to folder in your PC.

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2.2.1.2.1 Directions for Importing an Addressbook from Mozilla Mail

• From the Mozilla Mail menu bar, choose Window: Addressbook. The Addressbook dialog box appears.
• Under the Address Book heading, choose the directory you wish to import into Webmail2.
• From the menu bar, choose Tools: Export.
• Choose a location to store the file. The desktop usually allows for easy access.
• Name the file "Addresses" and save the contents as a CSV file.
• Exit Mozilla Mail.
• Log into Webmail2
• Click button. Then click button on the Webmail2 toolbar.
• Ensure that "Comma Separated" is selected in the "Select the format to import from," drop down box.
• Ensure that "My Addressbook" is selected in the "Select the address book to import to," drop down box.
• Click Browse and navigate to the file you exported to your desktop.
• Click Import. The Addressbook is imported.
• Next you must pair the field names from the Mozilla account with the fields in Webmail2. Not all fields available in Mozilla Mail will be available in Webmail2, but match them to the best of your ability.
• Click Add Pair. The pair partially appears at the bottom of the screen in the "Matching Fields" box and is removed from the "Imported Fields" and "Available Fields" boxes at the top of the screen
• Continue pairing fields until you have paired as many as possible. Note that all fields do not have to be paired for the Addressbook to be successfully imported.
• When you have finished pairing the fields, click successful.

2.2.1.2.2. Directions for Importing an Addressbook from Old Webmail

• Connect to you user account in interactive servers (beluga, rorqual, narwhal)
• Go to mail directory in your acoount.
• Take your .webmail file by using one of ftp programs (ftp, sftp, etc.)
• Copy your .webmail file to your local server.
• Edit your .webmail file to prepare your addressbook for Webmail2 program.
  • Edit .webmail file
  • Take rows from "#addressbook" row until see any other row that is beginning with "#"
• Generate your addressbook comma seperated format "name,e-mail@address".
  • If you have e-mail lists in your addressbook, they will be the following format in your old webmail addressbook

   

•  
  • Edit this format and update format for webmail2

• Import your updated old addressbook to webmail2.
• Log into Webmail2
• Click button. Then click button on the Webmail2 toolbar.
• Ensure that "Comma Separated" is selected in the "Select the format to import from," drop down box.
• Ensure that "My Addressbook" is selected in the "Select the address book to import to," drop down box.
• Click Browse and navigate to the file you exported to your desktop.
• Click Import. The Addressbook is imported.
• Next you must pair the field names from the Mozilla account with the fields in Webmail2. Not all fields available in Mozilla Mail will be available in Webmail2, but match them to the best of your ability.
• Click Add Pair. The pair partially appears at the bottom of the screen in the "Matching Fields" box and is removed from the "Imported Fields" and "Available Fields" boxes at the top of the screen
• Continue pairing fields until you have paired as many as possible. Note that all fields do not have to be paired for the Addressbook to be successfully imported.
• When you have finished pairing the fields, click successful.
• To make e-mail lists from your addressbook
  • Click Browse button
  • Select e-mail adresses from the list
  • Select the list name from Select List drop down box
  • Select New List for create new list
  • Click Add to, to add e-mail addresses to the list.
  • If you select New list, write the new list name to the pop up window.

You may now access all imported contacts from your Addressbook. To do this:

• From the Compose dialog box click
• Click the down arrow in the "from" dialog box and choose My Addressbook.

• Type the name of the contact located in your Addressbook that you wish to find.
• Click Search. All names matching the search criteria will be displayed.
• Click the name of the person to whom you would like to address the mail, and then click "To," "Cc," or "Bcc."
• Click OK at the bottom of the Contact list dialog box to return to the Composition Click window. The e-mail addresses added in the Contact list dialog box will be visible in their respective lines.

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2.2.1.3. Using the Expand Names Feature
The Expand Names Feature in the Composition dialog box allows users to enter partial e-mail addresses and obtain a list of candidates matching the known criteria. To use this time saving feature:

• Enter the first name, last name, or partial name of a person in the "To," "Cc," or "Bcc" line who you know to be present in your Webmail2 Personal Addressbook.
• Click the Expand Names button on the Options toolbar. A down arrow will appear in the line with the information you typed to the right.

• Click the down arrow. A list of names will appear.
• From the drop down list, select the name to which you would like the e-mail sent. The e-mail is addressed.

If the name does not appear, it may be that there is not enough information to process the search or no one meets the specified criteria.

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You will only be able to attach files located on the local drive of the computer on which you are working or on a media storage device (e.g. CD-ROM, floppy disk, etc.).

To attach a file to an e-mail:

• From the Compose dialog box click . The attachment area of the Compose dialog box is brought into view at the end of the Compose Window.

• Click the Browse button. The file upload dialog box is displayed
• Navigate to the file you wish to attach, and then click Open. The file is displayed in the attachment text box; however, it is still not attached to the e-mail.
• Click Attach. The file is attached to the e-mail and will be sent with the message.

2.3. FOLDERS

To navigate to the Folders Window, click  from Webmail2 toolbar. Your screen should look similar to this:

 

2.3.1. Creating Folders in Webmail2

Any folders created in Webmail2 will be available both on the webmail clients and on the server. 

• If you wish to make the new folder a subfolder, place a check mark next to the parent folder . If you do not, skip this step
• Click the down arrow in the "Choose Action" drop down box.
• Choose Create Folder.
• Enter a name for the folder, and then click OK.

If the folder is not immediately visible, click Expand All. The folder should be displayed.

2.3.2. Renaming a Folder

From the Folders Window:

• Select the folder you wish to rename by placing a check mark next to it.
• Click the down arrow in the "Choose Action" drop down box.
• Select "Rename folder."
• Type the new name for the folder and click OK. The folder is renamed both in Webmail2 and server side

2.3.3. Deleting a Folder

From the Folders Window:

• Select the folder you wish to delete by placing a check mark next to it.
• Click the down arrow in the "Choose Action" drop down box.
• Select Delete Folder. You will be given two chances to change your mind, if you are sure--answer OK both times. An answer of Cancel will keep the folder.
• If you chose OK twice, the folder is deleted from both Webmail2 and server-side.

2.3.4. Emptying Folders

To remove all contents from a folder, enter the Folders Window, then:

• Place a check mark next to the folder for which you wish to remove all contents.
• Click the down arrow in the "Choose Action" drop down box.
• Choose Empty Folder(s). A warning message will be displayed.
• If you are sure you wish to delete the messages, click OK. The messages are deleted, there is no second warning.

2.4. The Search Function

If you are looking for a lost e-mail or looking for all the e-mail sent on a particular day or by a certain person, you will find the Search Function very useful. This feature allows users to search through e-mail in available folders to find messages that match any one of dozens of criteria options. To set criteria to search for e-mail:

• From the Inbox, click . The Search dialog box appears.
• Enter the search criteria in the Search form from Message matches, Message fields, Message flags and Message folders.

• Click Search. The results are displayed.

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2.5. The Filters Features

The filter  features is used for writing your own filters for your incoming messages. There are four different filter choices in Webmail2.

• White List is used to write a filter that is used to get all messages from the given e-mail address.
• Vacation is used to write a vacation message. When you are on holdiay, you can want to remaind the e-mail senders that you are out of your place, so you will reply the messages later.
• Black List is used to filter unwanted messages from the given e-mail address.
• Forward is used to forward incoming messages to any other e-mail address.

Also filters are used for seperate incoming messages for different folders. When you want to copy all mesages according to its "from" address you will use New Rule button for write a new rule to your filter file.

To write a new rule:

• Click New Rule button, at the first page of Filters menu.
• Edit the rule name on the Rule Name part
• Choose your filter properties from  drop down menu. You will check one or more choices for filter.
• Choose a message box for the new filter. When the filter is activated, an incoming message will be controlled against your filters. If the incoming mesaage properties is the same as your new filter rule, then message will be copied to the selected message box.
• Click button to  stop checking if this rule matches, not to copy these filter messages both of your selected message box and your inbox. If you did not click this option, your incoming message that matches your filter will be copied to your selected message box and your inbox too.

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2.5.1. White List

White list is used to get all messages from the given e-mail addresses.

To whitelist an email address,

• Click on Edit your whitelist to proceed to the page where you can add, delete, and edit the list of e-mail addresses you ALWAYS accept mail from.
• Click Save button to save your changes.
  

Note: The central SPAM filter of email service is different form black list and white list. So they can not effect each other. These black and white lists are special only for your own user account.

The central SPAM filter is executed before your personnel black and white list. According to this early execution, you will see that a clear message is stored in your SPAMBOX since you have a white rule in your white list. If you have met such a case, please forward your clear message to hot-line@metu.edu.tr address to be recognized as a clear message by the central spam filter.

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2.5.2. Black List

Black list is used to get rid of spam in your inbox. A blacklisted mail will be deleted and never enter your inbox or you will choose to send black list messages to any other your message box . It is not recommended to use black list with delete all without copying options, because you can lost your real messages. Use Filters instead of this.

To blacklist an email address, select it in the mailbox and then click the  Black List link on top. The system will put the blacklisted email address in your filter rules.

Note: If you accidentally put someone's email address in the blacklist, you will never receive mail from this person in your inbox until you remove this email address from the filter rules. Please control given message boxes.

To add a new filter to your black list:

• Choose action for blacklisted addresses. Delete message completely is not recommended because of the loss of the mesaages.
• Enter the e-mail adress to the e-mail addresses part. If you want to add more than one address please write the new address to a new line.
• Click Save button to save your filter.

2.5.3. Vacation

When you are out of the city or busy for replying messages. You will send a response to incoming message senders.

To activate your vacation:

• Enter e-mail addresses which you want to send a response to the senders into the "My email adresses" part.
• Enter e-mail addresses which you do not want to send a response to the senders into the "Addresses to not to send responses to" part.
• Click the button when you do not want to send a response to the lists.
• Enter the number of days for replies.
• Enter your message which will be send in the response e-mail.
• Save your changes.

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2.5.4. Forward

When you want to sent a copy of your incoming messages to another e-mail address please enter the e-mail addresses and click save to save your changes. This poperty is same as as . forward profile. If you have a .forward file on the central servers, you will not to need to use this options. If you use this option, you will not to set .forward file.

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2.5.5. Script

Your filters are stored in .Hprocmailrc file in your METU account home directory. All of the filters, black list, white list, vacation and forward filters are stored in that file. This file is included by your own .procmailrc file in your account. If you have activated your filters, then all filters is used when you get an e-mail. If you do not want to use these filters:

• Click Filters in the main menu.
• Chooses Script.
• Click Deactivate Script button.

If you want to activate your filters:

• Click Filters in the main menu.
• Chooses Script.
• Click Activate Script button.

Please remember that, these filters will be used for all incoming messages which are sent to your e-mail account. These filters are not used in the Central Spam/Virus filters.

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2.6. Address Book Features

The Addressbook feature in Webmail2 gives the user the ability to search for addresses, add addresses, and even import whole Addressbooks from other programs. The address book of the Webmail2 can not be seen from the old one or Pine's address book. If you want to add yours old address book to the webmail2, please look at the Help's 2.2.1.2.1. and 2.2.1.2.2.

To access the Addressbook's feature's: From the Webmail2 toolbar, click Address Book. The Addressbook window is displayed.

The default screen display is the Search dialog box. If you would like to search for a name or e-mail address, type the name or part of the name in the "Matching" text box and select the Addressbook you would like to search. A list of names matching your search criteria will be displayed.

Users may add individual entries to their addressbooks using the Addressbook features in Webmail2. To add an address to an addressbook:

• From the Addressbook toolbar click Add. The Add a new contact form will be displayed.

• Enter the known information in each field in the form.
• When you have finished entering information click Save.

2.7. OPTIONS

2.7.1. General Options

2.7.1.1. Personal Information

A default identity is already in place for all users who have a METU e-mail account. This identity is not customizable to ensure that all e-mail users have a working Webmail2 account at all times.

However, it is possible to customize another identity within Webmail2 to use for your e-mail instead of your default identity. You may not find that customizing another identity is necessary, but the option exists if you would like to take advantage of some of Webmail2's new features, like signature attachments.

To create a new identity:

• From the Options window, click Personal Information. The Personal Information dialog box appears.

• Type a name that will help you determine for whom the identity is used in the Identity's Name box. For example: Feyza
• Type in the Your full name box from which you would like to have your e-mail sent. For example: Feyza Eryol
• The Reply to address will generally be the same as the From address. Unless you would like the recipients of the e-mail to reply to an address other than your METU account, you do not need to add anything to this box.
• Alias addresses, BCC and the others are optional options.

• Your signature is the closing of the e-mail. Anything you type in this box will appear at the bottom of all e-mail coming from the selected identity. Note that this information will not appear in e-mail generated from your other e-mail clients.
• The following three boxes  ,after the Your Signature field, refer to your signature.
• Check the preferences that best fit your work habits (if any) and then click Save Options.  The identity should now be available when composing e-mail.

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2.7.2. Message Options

2.7.2.1. Message Composition

Message composition window can be seen as the following window. Your message composition properties are set to default values. You can change your default settings for composer address, for your charsets, etc. by using this window. After you changed any of options, use save options button to save the options.

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2.7.2.2. Message Viewing

Message viewing options is used for setting incoming message formats. You can change the default settings by using the following window. After you changed any of options, use save options button to save the options.

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2.7.2.3. Deleting and Moving Messages

Deleting and moving messages properties can be changed by the following window. After you changed any of options, use save options button to save the options.

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2.7.2.4. New Mail

The new mail option provides you to checking times of incoming e-mails. After you changed any of options, use save options button to save the options.

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2.7.3. Other Options

2.7.3.1. Mailbox and Folder Display Options

These options is used for displaying of your mailboxes. The default sort criteria is by arrival time, but you can modify this by clicking the down arrow in the "default sorting criteria" drop down box.

The Default sorting direction (ascending or descending) refers to the alphabetical and numerical values associated with each message. For example, if you were sorting by Subject Field, those subjects that began with the letter "A" would come before those that began with the letter "E" if the messages were being sorted in ascending order. The reverse would be true if they were being sorted in descending order. Numbers work the same way. If you were sorting by arrival time, messages that arrived at 8:00 AM would be displayed before those arriving at 10:00 AM if you were sorting in ascending order. Again, if you were sorting in descending order, the reverse would be true.

The number of messages that appear on the screen is also customizable. The default is 20, but you can make the number as large or small as you want. Having more messages appear on the screen will mean more scrolling in the window, but will probably save the user from using the Page Navigation buttons in the Inbox as often as he/or she would have with less messages on the page.

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2.7.3.2. Filters

The filter windows is used for adding or deleted filters to your webmail2 filter file. You will edit your filter, blacklist and whitelist from this part and also from the main window of webmail2.

Please look at Filters for more information.

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2.7.3.3. Address Books

Webmail2 users can specify which Addressbooks they would like to use when searching for names or e-mail addresses from the Compose window. To customize your search:

• From the Options window, select Addressbooks. The Addressbooks dialog box appears.

• Add the Addressbooks you would like to search from the Composition window by reviewing the options in the "Available addressbooks" box and using the right pointing finger to add them to the "Selected addressbooks" box. These fields will be searched when you add a name or a partial name to the "To," "Cc," or "Bcc" line of a message and click .

2.7.3.4. PGP Options

PGP is used for signing an email for identify you. Webmail2 is support to sending and recieving PGP signed e-mails. If you want to enable this options, please use PGP option.

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2.8. The Help Feature

When you select the Help Feature, you will be directed to the online help of Webmail2 default help.

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