The academic/administrative units of METU and the student groups can make issue their announcements through certain electronic methods. These announcement methods are briefly explained below:

1. Posting Announcements and Events to METU Web Announcement and Event Systems

The units/departments at METU can publicize their announcements using the METU Web Announcement System, which is available at http://announce.metu.edu.tr, when they would like to inform the university and Internet community about their events and announcements. All units/departments that own usercodes on Electronic Communication System (ECS) can benefit from the announcement systems services. To make an announcement, a unit/department should log onto the system through the "Add New Announcement" section with its usercode and password. Then, it should fill in and submit the form that is available in this section. If the form submission is successful, the announcement is published on both the "Current Announcements" section of METU Web Announcement System and on METU main web page until the expiration date, which is defined by the unit/department. The announcement is also archived in the METU Web Announcement System. The unit/department is authorized to modify or delete the announcements it submits or to change the expiration date of its announcements. METU Web Announcement System has been developed with English and Turkish interfaces; the Turkish and English announcements are displayed only in the relevant interface. The Turkish version of the site is available at http://duyuru.odtu.edu.tr . The English/Türkçe button located on the upper part of the pages can be used to pass along these two interfaces.

The units/departments at METU can publicize their events using the METU Web Event System, which is available at http://event.metu.edu.tr, when they would like to inform the university and Internet community about the events they organize (e.g. conferences, seminars, cultural events, sports games etc.). All units/departments that own usercodes on Electronic Communication System (ECS) can benefit from the event system. To publicize an event, a unit/department should log onto the system through the "Add New Event" section with its usercode and password. Then, it should fill in and submit the form that is available in this section. If the form submission is successful, the event is published on "This Week", "This Month" and/or "Coming Up Soon" sections of the METU Web Event System and on METU main web page until the ending date, which is defined by the unit/department. The event is also archived in the METU Web Event System. The unit/department is authorized to modify or delete the events it submits or to change the ending date of its events. METU Web Event System has been developed with English and Turkish interfaces; the Turkish and English events are displayed only in the relevant interface. The Turkish version of the site is available at http://etkinlik.odtu.edu.tr. The English/Türkçe button located on the upper part of the pages can be used to pass along these two interfaces.

If the student groups would like to post announcements and events to the METU Web Announcement or Event Systems, they should first obtain the approval of their academic advisor and then, they should apply to Directorate of Cultural Affairs. If the application is deemed appropriate, the Directorate of Cultural Affairs undertakes the duty to publish the announcement or event. Similarly, those sport groups and teams that would like to post announcements and events to the METU Web Announcement or Event Systems should apply to Directorate of Sports.

If any of the departments/units do not know their ECS code or if any of the departments/units do not own valid passwords can seek help from hot-linemetu.edu.tr.

External announcement requests should be forwarded to rektorymetu.edu.tr.

2. Electronic Announcement Lists

The following electronic lists provide a medium to post the announcements of the University Presidency and General Secretariat to the people concerned. The departments and units, which would like to post announcements in one of the following lists should submit their requests to these units.

• aras-gor-duyurumetu.edu.tr
• genel-duyurumetu.edu.tr
• ogr-uye-duyurumetu.edu.tr

The announcements, which are deemed appropriate by the Presidency, Office of the Vice President, General Secretariat and Assistant to General Secretariat are announced on the relevant lists. Further information about electronic announcement lists can be found at Electronic Communication System (ECS) page.

It is not allowed to send mass e-mail to METU users even for the sole purpose of posting announcements, except for the postings to "announcement lists" presented above and to some specific lists on Electronic List Server (these lists are opened for specific groups such as the alumni or students etc., and the subscription to these lists are on a voluntary basis). These mass e-mail messages are regarded as "spam messages"; and spam messages explicitly violate METU Computing and Networking Ethics.

3. The Message of the Day Sections of the Central Servers

When the users log onto the their accounts on the systems with their user codes and passwords, the first part they encounter on the screen is the message of the day section. It is possible to announce the events on message of the day sections for a brief period of time (maximum 1 week). If, the units and also the student groups that have obtained the permission of their academic advisors, would like to publish their announcements on the message of the day section, they should submit a written official request (covering information such as the subject of the announcement, the period of publication on the systems, the text of the announcement and the contact information of the unit or the student group) to the Computer Center Secretary Office. If Computer Center deems the request appropriate, the unit and the student group should submit the announcement text in English (maximum 1 paragraph) to hot-linemetu.edu.tr via an electronic medium. When the announcement text is received by the Computer Center, the text is then placed on the message of the day section of the user account. The announcements, whose announcement dates expire, are removed from this section.

4. Placing Icons/Banners on METU Main Web Page

To link the users to the announcements of particular events that are explicitly relevant with METU community or Turkish public easily, icons/banners can be created and be placed on METU main web page, in case they are approved by Computer Center. These icons/banners should be compatible with the graphical web design of the METU main web page; therefore it is strongly recommended that these icons/banners are prepared or created by CC Informatics Group. If there are icons/banners prepared by units, these can also be placed on the main web page, after being evaluated and approved by CC Informatics Group. The maximum size can be 209x50 px. for an icon/banner. The units that wish to put icons on the main web page, should send an email to webadminmetu.edu.tr. In this email, the units should provide information about the web address that the icon/banner will be linked to, the period of publication on the main page, the grounds/reasons for placing an icon/banner and the contact information of the unit. The icons/banners that are deemed appropriate by the Computer Center are then duly placed on the METU main web page. Unless the unit decides to extend the period and provides the grounds for prolongation, the icons/banners are kept on the main page for 15 days. The icons/banners, whose publication dates expire, are removed from the main web page.

Those icon/banner requests made by the units which have already announced their events in METU Web Announcement System, will not be accepted.

5. Announcement Forums

METU Forum Service can be used to issue announcements addressing METU staff and/or METU students. In METU staff - ODTÜ personeli >> Official announcements (for staff) - Resmi duyurular (personel için) and/or METU students - ODTÜ öğrencileri >> Official announcements (for students) - Resmi duyurular (öğrenciler için) forums, those units which are appointed as moderator, can directly submit, edit or delete their announcements. For a unit to be appointed as moderator of those forums, please send an e-mail to cc-igmetu.edu.tr.

For the questions/problems about the services mentioned above you are strongly recommended to view the information presented on CC web site. If the information presented on this site does not provide the answers for your questions/problems, please post detailed information about the nature of your problem (including the error messages you received) to hot-linemetu.edu.tr.